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Create User

To create a new user in the system, follow these steps:

  1. Navigate to the User Management section from the main menu.
  2. Click the Create User button located at the top-right corner of the page.

User Details​

In the User Details form, provide the following information:

  • Full Name – Enter the user's full name.
  • Organizational Email – Provide the official company email address.
  • Phone Number – Enter a valid contact number.
  • Role – Select one of the following roles:
    • Hiring Manager
    • Interviewer
    • HR Manager
    • HR Partner
note

Admin users cannot create other Admin users. If there's a need to add a new Admin, please contact TalentzQ Support.

Permissions​

Assign the appropriate permission attributes related to candidate information access:

  • Candidate Critical Information – View: Grants read-only access to confidential candidate data.
  • Candidate Critical Information – Edit: Allows the user to modify sensitive candidate information.

These permissions help ensure proper data governance and restrict unauthorized access to critical information.

Hierarchy Assignment​

Use the Entity selector to place the user in the correct position within the organizational chart. This determines the user's level in the hiring hierarchy.

  • A user's access rights—both view and edit—are influenced by the role assigned and their placement in the hierarchy.
  • Users inherit visibility and permissions from their assigned level downward, enabling efficient delegation and structured access control.

Final Steps & Approval Workflow​

Once all details are filled in, click Submit to initiate the user creation process.

✅ Important: The user creation request must be approved by the designated Signing Authority before it becomes active.

Upon approval:

  • An automated onboarding email is sent to the user with instructions and a unique signup link.
  • The user must complete the signup process within 7 days.
caution

If the signup link expires, the admin must manually resend the onboarding email using the Resend Invite option in the User Management panel.

This ensures that only verified and authorized users gain access to the system in a secure and controlled manner.